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How to Manage Your Film

Learn how to update your Film details, add Cast & Crew, change your fees, and more.

To manage your Film, choose the Films tab from your Overview

Next, select the Manage button for the Film you want to edit. 

From your Film Dashboard, you can manage different sections of your Film:

1. Film Overview

2. Film Page

3. Film Fees

4. Film Settings

5. Film Privacy Settings

6. Invite Cast & Crew

7. Video on Demand

8. Widgets

   1.  Film Overview

View your film data, including total screenings, upcoming screenings, ticket sales, and gross income.

   2.  Film Page

View and edit the main sections of your Film page. 

  • Add a trailer URL - You can use any public URL for the trailer, and it will be viewable through a "Watch Trailer" button on your Film Page. 
  • Add a cover photo - Use the highest resolution image possible in a 2:1 aspect ratio.
  • Add a poster - Use the highest resolution image possible in a 1:2 aspect ratio.
  • Synopsis - Provide a description of your Film that will motivate Event organizers to book a screening. 
  • Running Time (minutes) - Include the length of your Film in minutes. 

   3.  Film Fees

Choose from various fee structures for your Film, depending on whether it's a virtual or in-person screening and a free or paid event.

In-person paid screenings

Choose from the following:

  • Fixed fee - You get the same payout for every screening.
  • Share of Ticket Sales - Set how much you want to earn as a percentage of ticket revenue.
    • Minimum Guarantee - This option ensures you'll make a minimum amount on a screening.
  • Per person - You can also charge per person for screenings.
    • Minimum Guarantee - This option lets you earn a minimum on a screening.

In-person free screenings

Choose from the following:

  • Fixed fee - You get the same payout for every screening.
  • Per person - You can also charge per person for screenings.
    • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.

Virtual paid screenings 

Choose from the following:

  • Fixed fee - You get the same payout for every screening.
  • Share of Ticket Sales - Set how much you want to earn as a percentage of ticket revenue.
    • Minimum Guarantee - This option ensures you'll make a minimum on a screening.
  • Per person - You can also charge per person for screenings.
    • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.

Virtual free screenings

Choose from the following:

  • Fixed fee - You get the same payout for every screening.
  • Per person - You can also charge per person for screenings.
    • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.

   4.  Film Settings

Set the finer points of your Film availability. 

First, input your Vimeo link.

There are two crucial Vimeo settings you must set manually in Vimeo in Privacy Settings.

  • Set to "Hide from Vimeo"
  • Add Gathr.com as an approved domain where your video can be embedded. 

If you don't update these two, your embedded video will not display correctly. 

 

Next, toggle the "Instant Book" setting. This convenient feature allows your Film to be booked instantly since you've already set your pre-approved fee.  This speeds up the screening booking process and encourages more frequent bookings. 

With Instant Book turned on, you'll receive a notification that your Film has been booked for a screening, whereas if you leave Instant Book turned off, you will receive a screening inquiry to your Gathr Inbox, which you can approve manually or message the event organizer to clarify screening details before moving forward. 

If you would like to limit your screening availability geographically, you can do so with the Geographical restrictions setting.  Toggle to allow only certain countries you choose or all countries except the ones you choose. 

Finally, you can limit your Film's availability to specific dates and times by entering the exact start and end dates and times.  Alternatively, you can remove all date restrictions, as well. 

The last step is to select Digital as your Film format. 

   5.  Film Privacy Settings

Set your Film to public or private.

  • Public - Visible on Gathr, discoverable via search engine.
  • Private - Not visible on Gathr or discoverable. 

   6.  Invite Cast & Crew

Invite cast & crew to join Gathr, so they appear as featured Talent on your Film page. 

If your Film's contributors have been auto-filled, you can select the Invite button to send them an invitation to Gathr directly by providing their email address. 

You can also enter contributors manually, selecting the relevant role and entering a name for each one. 

While you are not required to invite contributors to join Gathr, it is recommended so that your Film page will showcase their profile photo and a link to their profile, facilitating more frequent bookings for them. 

You must enter at least three contributors to continue. 

   7. Configure your Video on Demand settings

Easily enable Video on Demand (VOD) so your audience can rent your Film and set up Affiliate VOD so your Affiliates can share your Film with their communities, boosting viewership and revenue. 

 

Video on Demand

Starting with Video on Demand, you can leverage your Film as a rental directly to your audience from your Talent profile, as a product for sale in event checkout, and inside your virtual event watch page shop. 

To do so, it's as easy as toggling on Video on Demand and completing these settings:

  • Price - How much will it cost to rent your VOD?
  • Start date - When can your audience start renting your VOD?
  • End date - When is the last date your audience can rent your VOD? 

Utilize start/end dates to complement your Film's marketing efforts, theatrical screening schedule, and more. 

After you save your settings, your VOD will be published. 

To further customize your VOD, access the link to VOD Advanced Settings in your Film Management dashboard in the Video on Demand tab. 

Alternatively, you can access your Video on Demand tab on the left sidebar menu at any time to view your Video on Demand. 

 

Affiliate Video on Demand

Take full advantage of your Video on Demand by enabling others to book it and share it across their communities and boost both viewership and revenue for your Film.

 

VOD Distribution Fees

To start with, customize how much and in what way you want to earn money for your VOD distribution. Choose from the following possibilities:

  • Fixed fee & Maximum VOD Sales Limit - Set the dollar amount affiliates will pay to offer your Film as a VOD. Likewise, set a maximum sales limit for your fixed fee - this is required for fixed fees. 
    • For example, set your Fixed fee to $250 and set your Maximum VOD sales limit to 100 sales. 
    • Your affiliate pays $250 upfront to offer your Film as a VOD, and after they sell 100 rentals, they must rebook your Film to continue offering it as a VOD. 
  • % Share of VOD Sales & Minimum Payout per Transaction - Earn a percentage of each rental sale of your VOD. If you'd like to earn a minimum dollar amount per transaction, you can elect to also set your minimum payout per transaction.
    • For example, you set a 25% share of VOD sales fee. 
    • Your affiliate pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn a 25% share of each sale. 
    • In another example, you could set a 50% share of VOD sales fee with a $5 minimum payout per transaction. 
    • Your affiliate pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn a 50% share of each sale, and a minimum of $5.
  • Per Sale - Set how much you want to earn per transaction. 
    • For example, you can set $10 per transaction fee. 
    • Your affiliate pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn $10. 

 

Availability Window

You can elect to limit your VOD viewing window by setting a start date and end date, or you can remove date restrictions. 

For example, if you'd like to maximize theatrical screening attendance, it might be a good idea to set your start date for after your theatrical screenings end.

Likewise, you can set the timing to coincide with marketing efforts for your Film. 

 

Video on Demand Booking Options

Streamline your bookings by enabling Instant Booking for your Film so all inquiries will be automatically confirmed according to your pre-set parameters. 

 

Video on Demand Pricing & Access

Set specific pricing controls for your FIlm as a VOD. 

  • Minimum Price - Set a floor price below which your affiliates cannot price your VOD. 
  • Maximum Price - Set a maximum price that limits how high affiliates can price your VOD. 
  • Allow VOD to be offered for free - Toggle this setting on to allow your affiliates to offer your VOD for free. 

You can set minimum pricemaximum price, and allow VOD to be offered for free simultaneously. 

By doing so, you allow an affiliate to do all of the following:

  • Set a price no lower than your minimum price
  • Set a price no higher than your maximum price
  • Set the VOD price at $0

In other words, if an affiliate sets a price, it cannot be lower than your minimum price, nor can it be higher than your maximum price, and it can be $0.

  • Allow pre-orders - Allow your affiliates to activate pre-orders so they can capture sales even before the sales start date. Gathr automatically notifies pre-order purchasers when the VOD is available for viewing. 
  • Rental Period - How long do viewers have to watch your Film when they purchase it as a VOD? Your affiliates won't be able to exceed your rental period after they've booked your Film as a VOD. 
  • Rental Duration - Once viewers start watching, how many hours do they have to finish your Film? Your affiliates won't be able to exceed your rental duration after they've booked your Film as a VOD. 
  • Allow Indefinite Access - Remove any limits for renters to view your Film.

 

Geographical Restrictions

Choose from allowing all regions to rent your Film, only allowing certain countries, and blocking certain countries. 

  • No geographic restrictions - Renters from all countries in the world can rent and view your Filim. 
  • Only allow certain geographic regions - Choose the countries from which renters can view your Film. 
  • Allow all except certain geographic regions - Block certain countries' viewers from viewing your Film. 

   8.  Widgets

Embed widgets onto external websites. 

Choose from these two widgets:

  • Book Screening Widget - Embed a widget onto your personal or business website, and make it even easier for visitors to your site to watch the trailer, check your prices, and book screenings. 
  • Screening Map Widget - Embed a map widget onto your personal or business website, so visitors can see if there are live screenings near their location or anywhere in the world.