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      Screenings Dashboard Guide

      Learn how to navigate, manage, and optimize your Screening Requests & Bookings Dashboard to streamline Film bookings management.

      🎬 Screening Dashboard

      The Screening Dashboard is your all-in-one tool for managing theatrical, non-theatrical, and virtual screening requests. Whether you're overseeing a nationwide release or cultivating grassroots community momentum around your film(s), this dashboard puts everything you need in one organized, actionable place.

      📋 Dashboard Columns

      Each screening request is presented in a structured table view with the following key details:

      • Request Date: When the screening request was submitted.

      • Film Title: Indicates which of your Films has been requested/booked - only visible if you have more than one Film. 

      • Event Date: The proposed or confirmed date of the Event.

      • Host Type: You can set different fees according to who is booking your Film.

        • What kind of host is making the request/booking?

          • Educational

          • Individual

          • Non-Profit

          • Business/For-Profit

          • Faith

          • Custom Fee Type

      Set your Host type fees on your Film Management dashboard in the Film Fees section. 

      Choose from the following fee structures: 

      • Fixed Fee: Set a flat rate that must be covered before publishing the event.
      • % Share of Ticket Sales (for paid Events): Earn a set percentage of net profits after Event expenses and service fees.
      • Per-Person Fee: Charge based on the number of attendees to a screening Event. 
      • Minimum Guarantee: Ensure a baseline payment prior to the Event, covering costs via direct payment. Available for both % Share of Ticket Sales and Per-Person Fee. 

      Learn more about setting Host type fees

      • Screening Type: Indicates if the request is for a theatrical, non-theatrical, or virtual screening.

      • Host Name: Name of the individual making the request.

      • Organization: Affiliated venue or group.

      • Status: Displays the current state (New Request, Reply Needed, Awaiting Response, Confirmed, Tentatively Confirmed, Rejected, Expired, Settled, Unread Messages). Here is a breakdown of what each status means for you: 

        • New Request - You have an unread request for a screening awaiting your review.  
        • Reply Needed - This status indicates one of the following:
          • You have opened a new request, but have not yet responded.
          • You have viewed a new request and sent a custom offer, but the screening host has declined your offer. 
        • Awaiting Response - You have sent a custom offer, but the screening host has not yet responded. 
        • Confirmed - Your Film request/booking is confirmed. 

      To automatically confirm incoming requests, configure your Film Fees and enable Auto-Accept. 

      When you have enabled screenings, added Film fees, and toggled on Auto-Accept, all incoming requests for that format (theatrical, non-theatrical, or virtual) and for the host's selected host type will be automatically confirmed. 

      Learn more about auto-accepting requests

      When you enable theatrical screenings, Auto-Accept is automatically toggled on, and whenever you receive a request for a theatrical booking, it will be automatically tentatively confirmed, awaiting GreenLight® by the host. 

        • Rejected - You have rejected this request.
        • Expired - This request has expired.
        • Settled - This Film booking is complete, and revenue totals have been calculated
        • Unread Messages - You have unread messages in your Inbox from this screening host (only for confirmed, expired, and settled Film bookings).

      • Ticketing Type: Indicates whether the screening is standard ticketing or an Events on Demand™/Theatrical on Demand® booking. 

      • Gross Earnings: Shows a breakdown of your earnings for each booking, including all the following figures:

        • Your Earnings - This is the net amount you earn on this booking. 
        • Gross Revenue - Total ticket sales revenue, before fees, for this booking. 
        • Net Revenue - Total ticket sales revenue, after service and transaction fees, for this booking. 
        • Donations - Gross donations generated from this booking. 
        • Pay It Forward
          • PIF Donations - Net PIF donations generated from this booking. 
          • PIF Claimed - Net PIF funds used towards tickets for this booking. 

      The Gross Earnings column will only display data for settled bookings. 

      • Available Actions: Instantly take action - Send Offer, Reject, or Archive. 

        • Send Offer - Customize an Offer for one of your requests. You can set either a fixed fee or a % share of sales (with an optional minimum guarantee), propose a new date & time for the screening, and set a custom deposit before you send your Offer. 
        • Reject - Decline a pending request. 
        • Archive - Hide a request/booking from view on your Screenings dashboard. 

      🔍 Expandable Request Details

      Need more context before making a decision?
      Each row includes an expandable View Details window, giving you in-depth insight into the screening without leaving the page. View host contact details, host type, screening format, expected audience total, dates, and more—all without leaving your Screenings dashboard. 

      💬 One-Click Messaging

      Stay in control of communication.
      From the dashboard, you can Message Hosts with a single click. This streamlines follow-ups, clarifications, sending Custom Offers and next steps—no need to leave the dashboard or hunt for contact info.

      ⚡ Save Time, Make Smart Decisions

      Managing dozens—or hundreds—of requests? The dashboard includes powerful features to help you scale effortlessly:

      ✅ Batch Actions

      Select multiple requests in the left-most column and take quick action:

      • Send Custom Offers - Customize an Offer for all of your selected requests. Set a fixed fee, a custom deposit, and send a single Offer to multiple requests.

      • Reject All - Reject all selected requests in a single action. 

      • Archive All - Hide all selected requests/bookings from view on your Screenings dashboard. 

      🔃 Smart Sorting

      Sort any column to surface critical insights:

      • Highest Earning screenings

      • Soonest Upcoming Events

      • Newest Requests

      • Pending vs. Confirmed screenings

      • Host Type
      • Settled bookings
      • Theatrical format bookings

      And much more - sort by any column on the Screenings dashboard.

      🌟 Dynamic Filtering

      Filter by any column—like host type, screening format, or status, gross earnings—to narrow your view and focus only on what matters.

      🚀 Why It Matters

      With the Screening Requests & Bookings Dashboard, you can:

      • Save hours each week through batch processing

      • Prioritize and act on the most valuable or urgent opportunities

      • Maintain clear communication with potential hosts

      • Gain a bird’s-eye view of your Film’s screening pipeline and performance