Create and plan your virtual Event in minutes. Get your Event published and start selling tickets today in six easy steps.
Watch this video on how to create your Event:
Or find out about how to create an in-person Event.
Still need more detail?
- Create a virtual Event
- Set up your Event - Fill in some basic information about your Event.
- Create your Event page - Build interest in your Event by adding a cover photo, title, and other descriptors.
- Set up your live stream preferences - Shape Attendees' Event experience.
- Enter ticketing information - Set a price that makes sense for you and your Attendees.
- Publish your Event - Publish your Event privately or publicly.
1. Create your Virtual Event
Create an Event
2. Set Up Your Event
Fill in some basic information about your Event.
- Event type- Plan a virtual Event.
- Ticketing - Choose to sell tickets or have a free Event.
- Single Event or Recurring Event - Is this a one-off Event, or does it repeat more than once?
- Event time/date - When will your Event happen? Outline start times and dates.
Planning a multi-day virtual Event?
Some Events start on one date and end days after. For example, a conference or a convention runs from Friday, July 1 at 9:00 AM to Sunday, July 3 at 4:00 PM. To host a multi-day event, set your Event Start Dates/Times and End Dates/Times accordingly:
What different Events are possible with Gathr? See the potential :
Looking to plan a virtual Event? Learn how to choose a virtual Event Format.
Interested in creating a Recurring Event? See how to create a Recurring Event here.
Find out more about Bookings.
3. Create your Event page
Build interest in your Event by adding a cover photo, title, and other descriptors.- Event Title- What's your Event called?
- Cover Photo - Add a photo to display on your Event page.
- Event Type - What kind of Event is it? (required)
- Category - Be specific to attract your target audience (required).
- Subcategory - Give your audience an idea of what they're attending (required).
- Event tags - Add keywords to set off your Event in search results (optional).
- Short Description - Give a summary of your Event.
- Description - Give details about the Event you want your audience to know.
4. Set Your Livestream Preferences
Shape Attendees' Event experience.
Choose from these live stream options:
Gathr
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- Gallery - Attendees are visible in thumbnails on-screen; Attendees and presenter/Talent can visually interact.
- Broadcast - Only Presenters/Talent are visible during your Event. Your audience can participate via chat. You will not be able to see your audience.
- Hybrid - Offer both Gallery and Broadcast experiences to your Attendees.*
*Hybrid Format not available for Free Events.
Zoom
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- Easily link your Zoom account and automatically create your Zoom Event from Gathr or enter your Event information manually.
Other
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- Vimeo Live or YouTube Live - Embed your live stream directly onto the Gathr Watch page.
- Twitch, Google Meets, Facebook Live - Live stream from your preferred platform. Your Attendees will be redirected to the link you provide.
Still unsure which Format to choose? Discover which Event format is best for you:
5. Enter Ticketing Information
Each Virtual Event format has unique ticketing options. Learn which Format and ticketing meet your needs here:
- Name ticket tiers - Attendees are used to seeing different ticket tiers. Some standard ticket tiers are:
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- General Admission - Regular tickets
- VIP - Offers Attendees something extra for a higher price.
- Early Bird - Offers Attendees a discount for purchasing tickets earlier.
- Student/Senior/Children/Member Price - Offers a discount for Attendees who are part of a specific group.
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- Set ticketing tiers - add multiple ticket tiers to your Event according to your chosen format.
- Choose Quantity
- Gathr
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Gallery Format - 190 maximum Attendees.
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Broadcast Format - 10000 maximum Attendees.
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Hybrid Format - 10000 maximum Broadcast tier Attendees; 190 maximum Gallery tier Attendees.
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- Zoom
- 60 maximum Attendees
- Other
- Vimeo Live, YouTube Live - 10000 maximum Attendees.
- Twitch, Google Meets, Facebook Live - 10000 maximum Attendees.
- Gathr
Learn more about Event formats and Ticketing:
- Price - Set your ticket price if it's a paid Event.
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- You can choose to include fees. Find out more about our fees.
- Start and End Time/Date - Adjust the Start and End Times/Dates of your ticket sales to create dynamic ticket pricing for your event and encourage Attendees to purchase tickets sooner rather than later.
Examples of dynamic ticket pricing:
- Your Event is on December 15, and you decide to offer:
- General Admission ($20) from November 1 - 30
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- VIP ($50) from October 1 - December 1
- Last-Minute ($25) from December 1 - 15.
6. Publish your Event
Make your Event Public or Private.
Privacy Settings
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- Public - anyone with the link can view the Event page, or find your event on Gathr.com, via search engines and ticketing outlets.
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- Unlisted - your Event won't be discoverable on Gathr.com, search engines, or ticketing outlets.
- Unlisted - your Event won't be discoverable on Gathr.com, search engines, or ticketing outlets.
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🎉 You're almost done! 🎉
The last step is to Publish your Event.
Publish Now
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- Go live with your Event.
- Event Page is visible on Gathr.com, via search engines and ticketing outlets.
- Applicable ticket tiers are available for sale.
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Publish Later
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- Add the finishing touches later.
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The event page is not visible yet.
- Cannot sell tickets yet.
- Other limitations.
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