How to Onboard Your Film

Easily add your Film to Gathr and create a customized Film page.

From your Dashboard's left sidebar, select "Film" and choose "Add Film."

 

Follow these steps to get your Film onto Gathr:

1. Add your Film details
2. Add Cast & Crew
3. Set up your Film page
4. Set your Film fees
5. Adjust your Film settings
6. Configure your Video on Demand settings
   1. Video on Demand
   2. Partner Video on Demand

    1.  Add your Film details

The first step is to add your Film details. 

Starting with the first field, enter your Film name.  If your Film is in the Open Movie Database (OMDB), its title will appear for you to select. 

According to the information provided by the OMDB, your remaining Film details will be filled in automatically. 

If your Film is not in the OMDB, or if details are only partially filled in, then complete the following fields for your Film:

• Film Title
• Film Content Rating
• Synopsis
• Genre
• Year of Release
• Running time (in minutes)
• Country of Origin
• Languages

   2.  Add Cast & Crew

Invite cast & crew to join Gathr, so they appear as featured Talent on your Film page. 

If your Film's contributors have been auto-filled, you can select the Invite button to send them an invitation to Gathr directly by providing their email address. 

You can also enter contributors manually, selecting the relevant role and entering a name for each one. 

You must enter at least three contributors to continue. 

   3.  Set Up Your Film Page

Add a trailer URL, poster, and cover photo to your Film page. 

If your poster image wasn't auto-filled, add your poster in the highest resolution image in a 1:2 ratio. 

You can also add a Film profile image. 

   4.  Set Your Film Fees

Choose from various fee structures for your Film, depending on whether it's a virtual or in-person screening and a free or paid event.

In-person paid screenings

Choose from the following:

• Fixed fee - You get the same payout for every screening.
• Share of Ticket Sales - Set how much you want to earn as a percentage of ticket revenue.
  
  • Minimum Guarantee - This option ensures you'll make a minimum amount on a screening.
• Per person - You can also charge per person for screenings.
  
  • Minimum Guarantee - This option provides you'll earn a minimum amount on a screening.

In-person free screenings

Choose from the following:

• Fixed fee - You get the same payout for every screening.
• Per person - You can also charge per person for screenings.
  
  • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.
    
    

Virtual paid screenings 

Choose from the following:

• Fixed fee - You get the same payout for every screening.
• Share of Ticket Sales - Set how much you want to earn as a percentage of ticket revenue.
  
  • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.
• Per person - You can also charge per person for screenings.
  
  • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.

Virtual free screenings

Choose from the following:

• Fixed fee - You get the same payout for every screening.
• Per person - You can also charge per person for screenings.
  
  • Minimum Guarantee - This option ensures you'll earn a minimum on a screening.

    5.  Adjust your Film Settings

Set the finer points of your Film availability and how your film will be delivered for screenings and Video on Demand (VOD). You can opt to use only Vimeo or combine Vimeo with HLS for delivery.

Vimeo - required

For Vimeo, input your Vimeo link by copying it from your Vimeo dashboard, after configuring the video to "Hide from Vimeo" and adding "Gathr.com" as an approved embeddable domain. 

 

Next, toggle the "Instant Book" setting. This convenient feature allows your Film to be booked instantly since you've already set your pre-approved fee.  This speeds up the screening booking process and encourages more frequent bookings. 

With Instant Book turned on, you'll receive a notification that your Film has been booked for a screening, whereas if you leave Instant Book turned off, you will receive a screening inquiry to your Gathr Inbox, which you can approve manually or message the event organizer to clarify screening details before moving forward. 

If you would like to limit your screening availability geographically, you can do so with the Geographical restrictions setting.  Toggle to allow only certain countries you choose or all countries except the ones you choose. 

Finally, you can limit your Film's availability to specific dates and times by entering the exact start and end dates and times.  Alternatively, you can remove all date restrictions, as well. 

The last step is to select Digital as your Film format. 

   6.  Configure your Video on Demand settings

Easily enable Video on Demand (VOD) so your audience can rent your Film and set up Partner VOD so your Partners can share your Film with their communities, boosting viewership and revenue. 

Video on Demand

Starting with Video on Demand, you can leverage your Film as a rental directly to your audience from your Talent profile, as a product for sale in event checkout, and inside your virtual event watch page shop. 

To do so, it's as easy as toggling on Video on Demand and completing these settings:

• Price - How much will it cost to rent your VOD?
• Start date - When can your audience start renting your VOD?
• End date - When is the last date your audience can rent your VOD? 

After you save your settings, your VOD will be published. 

To further customize your VOD, access the link to VOD Advanced Settings in your Film Management dashboard in the Video on Demand tab. 

Alternatively, you can access your Video on Demand tab on the left sidebar menu at any time to view your Video on Demand. 

Partner Video on Demand

Take full advantage of your Video on Demand by enabling others to book it and share it across their communities and boost both viewership and revenue for your Film.

 

VOD Distribution Fees

To start with, customize how much and in what way you want to earn money for your VOD distribution. Choose from the following possibilities:

• Fixed fee & Maximum VOD Sales Limit - Set the dollar amount partners will pay to offer your Film as a VOD. Likewise, set a maximum sales limit for your fixed fee - this is required for fixed fees. 
  • For example, set your Fixed fee to $250 and set your Maximum VOD sales limit to 100 sales. 
  • Your partner pays $250 upfront to offer your Film as a VOD, and after they sell 100 rentals, they must rebook your Film to continue offering it as a VOD. 
• % Share of VOD Sales & Minimum Payout per Transaction - Earn a percentage of each rental sale of your VOD. If you'd like to earn a minimum dollar amount per transaction, you can elect to also set your minimum payout per transaction.
  
  • For example, you set a 25% share of VOD sales fee. 
  • Your partner pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn a 25% share of each sale. 
  • In another example, you could set a 50% share of VOD sales fee with a $5 minimum payout per transaction. 
  • Your partner pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn a 50% share of each sale, and a minimum of $5.
• Per Sale - Set how much you want to earn per transaction. 
  
  • For example, you can set $10 per transaction fee. 
  • Your partner pays nothing upfront to offer your Film as a VOD, and with every sale they make, you will earn $10. 

 

Availability Window

You can elect to limit your VOD viewing window by setting a start date and end date, or you can remove date restrictions. 

For example, if you'd like to maximize theatrical screening attendance, it might be a good idea to set your start date for after your theatrical screenings end.

Likewise, you can set the timing to coincide with marketing efforts for your Film. 

 

Video on Demand Booking Options

Streamline your bookings by enabling Instant Booking for your Film so all inquiries will be automatically confirmed according to your pre-set parameters. 

 

Video on Demand Pricing & Access

Set specific pricing controls for your FIlm as a VOD. 

• Minimum Price - Set a floor price below which your partners cannot price your VOD. 
• Maximum Price - Set a maximum price that limits how high partners can price your VOD. 
• Allow VOD to be offered for free - Toggle this setting on to allow your partners to offer your VOD for free. 

• Allow pre-orders - Allow your partners to activate pre-orders so they can capture sales even before the sales start date. Gathr automatically notifies pre-order purchasers when the VOD is available for viewing. 
• Rental Period - How long do viewers have to watch your Film when they purchase it as a VOD? Your partners won't be able to exceed your rental period after they've booked your Film as a VOD. 
• Rental Duration - Once viewers start watching, how many hours do they have to finish your Film? Your partners won't be able to exceed your rental duration after they've booked your Film as a VOD. 
• Allow Indefinite Access - Remove any limits for renters to view your Film.

 

Geographical Restrictions

Choose from allowing all regions to rent your Film, only allowing certain countries, and blocking certain countries. 

• No geographic restrictions - Renters from all countries in the world can rent and view your Filim. 
• Only allow certain geographic regions - Choose the countries from which renters can view your Film. 
• Allow all except certain geographic regions - Block certain countries' viewers from viewing your Film. 

 

Congrats, you've successfully onboarded your Film onto Gathr!