---
title: Fees and Settlement Process
description: This article explains how Gathr handles fees, settlements, and payouts across all Event types — including how often payments are issued, which methods are supported, and how to ensure timely delivery.
---
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# Fees and Settlement Process
## This article explains how Gathr handles fees, settlements, and payouts across all Event types — including how often payments are issued, which methods are supported, and how to ensure timely delivery.
1. [**Fees**](https://support.gathr.com/fees-and-settlement-process#fees)
2. [**Rentals**](https://support.gathr.com/fees-and-settlement-process#rentals)
3. [**Event Settlement & Related Bookings**](https://support.gathr.com/fees-and-settlement-process#Event_and_bookings)
4. [**Charity Payouts**](https://support.gathr.com/fees-and-settlement-process#charity)
### 1. Fees
At Gathr, fees vary by role (Host, Talent, Venue, Film Owner) and transaction type (ticketing, bookings, VOD, rentals).
[See a full breakdown of the fees](https://support.gathr.com/what-are-the-fees?hsLang=en)
---
### **2. Rentals**
- **Settlement Frequency:** Rentals are automatically settled **weekly, on Monday mornings.**
- **Payment Methods:**
- **Venmo & PayPal:** Payments are **automatically issued** once settlement is processed.
- **Bill.com:** Requires **manual bill entry** before payment can be scheduled.
- Payments are typically scheduled **later the same day (Monday)** or occasionally **by Wednesday**, depending on cash flow.
- **Timing Summary:** Payments are generally **issued within a few days of settlement.**
---
### **3. Event Settlement & Related Bookings**
- **Frequency:** Event settlements are typically processed **daily**, provided all required details are available.
- **Exceptions:** Settlement may be **delayed** if there are pending clarifications or missing documents — for example:
- Off-platform payments between Hosts, Venues, Film Owners, and others could slow down the settlement process.
- Booking fee changes made by theatres can delay settlement.
- **Pending Items:** If an Event requires follow-up, settlement is paused until issues are resolved.
#### **Payment Methods**
- **PayPal & Venmo:** Sent automatically upon settlement.
- **Bill.com:** Requires manual bill entry; payments are generally scheduled **within a few days.**
**Note:**
Settlement timing may occasionally be affected by **venue invoicing delays** or **refund/dispute processing**:
- **Venue Invoicing Delays:** While some theaters invoice **in advance**, others may not send invoices until **a week or more after a screening**.
- This can result in temporary settlement delays until all invoices have been received and verified.
- **Refunds & Disputes:** Occasionally, screenings that experience **timing or playback issues** may generate **refund or dispute requests** after the Event has ended.
- Settlements for impacted events will be **temporarily delayed** until all invoices and refund transactions are completed.
---
### **4. Charity Payouts**
- If a **charity email contact** is available, we first **email an invitation** to set up a **Bill.com account** to receive ACH payments.
- **Why this matters:** Mailed checks often result in **returns or processing fees** if undeliverable.
- **Recommendation:** Whenever possible, please **encourage charities** you support on Gathrto set up a **digital payment method** via:
- **PayPal**
- **Venmo**
- **Bill.com (PMTID)**
Instead of requesting or sending a physical check.
- [Filmmaker Resources](https://support.gathr.com/filmmaker-resources?hsLang=en)
- [Film Screening Host Toolkit](https://support.gathr.com/film-screening-host-toolkit?hsLang=en)
- [Video on Demand (VOD) Setup & Viewing](https://support.gathr.com/video-on-demand-vod-setup-viewing?hsLang=en#main-content)
- [Watching a VOD](https://support.gathr.com/video-on-demand-vod-setup-viewing?hsLang=en#watching-a-vod)
- [Creating a VOD](https://support.gathr.com/video-on-demand-vod-setup-viewing?hsLang=en#creating-a-vod)
- [Event Creation & Management](https://support.gathr.com/event-creation-management?hsLang=en#main-content)
- [Payments and Fees](https://support.gathr.com/event-creation-management?hsLang=en#payments-and-fees)
- [Why Gathr?](https://support.gathr.com/event-creation-management?hsLang=en#why-gathr)
- [Fundraising](https://support.gathr.com/event-creation-management?hsLang=en#fundraising)
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- [Booking FAQ](https://support.gathr.com/talent-booking-management?hsLang=en#booking-faq)
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